We welcome approved outside vendors for birthday parties and events at Winnie’s Playroom. To help protect our guests, vendors, and venue, all outside vendors must meet the following requirements before providing services, delivering equipment, or beginning setup.

1. Commercial General Liability Insurance

All vendors, including solo performers and independent business owners, must maintain Commercial General Liability insurance with minimum limits of:

• $1,000,000 per occurrence

• $2,000,000 general aggregate

Coverage must apply to the services and activities the vendor will provide, including setup and breakdown.

The policy must:

• Include Loft Monroe LLC d/b/a Winnie’s Playroom and Monroe LLC as additional insureds for the vendor’s operations at the venue.

• Provide additional insured coverage on a primary and noncontributory basis.

• Include a waiver of subrogation in favor of Loft Monroe LLC and Monroe LLC.

Please submit a Certificate of Insurance (COI) and the applicable policy provisions or endorsements confirming these requirements. Listing the venue only as a certificate holder, or checking the additional insured box without supporting policy documentation, is insufficient.

2. Workers’ Compensation and Subcontractors

Vendors with employees or additional personnel: Vendors must maintain workers’ compensation coverage as required by applicable law and provide evidence that coverage applies to the personnel performing the work.

Solo owners: A business owner working alone may request an exemption from our workers’ compensation requirement if legally eligible. The owner must provide acceptable documentation, complete our required owner exemption and release forms, and receive written approval before working on-site. All General Liability requirements above still apply.

Agencies and subcontractors: Vendors must disclose any subcontractors or independently operated businesses they plan to bring on-site. Before approval, they must provide evidence of applicable liability coverage and workers’ compensation coverage or an approved, legally valid exemption for each business.

3. Automobile Liability Insurance, When Applicable

Vendors using vehicles in connection with services, deliveries, setup, or breakdown at the venue must provide automobile liability coverage appropriate to those operations, with a minimum $1,000,000 combined single limit for bodily injury and property damage.

Coverage must address owned, hired, and non-owned vehicles as applicable to the vendor’s operations.

4. Submission and Approval

• Submit documents at least 14 days before the event. Please have your insurance broker email the COI and applicable policy provisions or endorsements to info@winniesplayroom.com, including the event date and vendor name.

• Complete the Vendor Agreement before work begins. Vendors must satisfy any written-contract conditions required for the insurance protections described above.

• Use consistent business identification. Contracts and insurance documents must identify the vendor’s legal business name and any applicable DBA. Explain any differences for review.

• Keep coverage active throughout delivery, setup, the event, and breakdown.

• Obtain written approval before arrival. Submission alone does not constitute approval. Vendors with incomplete or unapproved documentation may not begin work.

Additional insurance requirements may apply based on the services or activities proposed.