Outside vendors (e.g., character entertainers, face painters, balloon artists, specialty dessert carts) are permitted with prior venue approval and are subject to a $150 Vendor Coordination & Risk Fee. This fee covers the administrative time required to review compliance documents, verify mandatory insurance (COI), coordinate arrival logistics, and provide on-site setup supervision.

Important Note for Hosts: Hosts must confirm that their chosen vendor can fully comply with all venue requirements (including providing a Certificate of Insurance listing our venue and landlord as Additional Insured on a Primary & Non-Contributory basis and executing our standard Vendor Waiver) prior to booking or hiring the vendor.

https://winniesplayroom.com/vendor-insurance

All approved vendor documentation and insurance certificates must be submitted at least 14 days prior to the event date. Standard drop-off food deliveries (e.g., pizza delivery or drop-off catering) do not require a vendor fee or COI.

Pricing: $150 🎈